The Departmentnt of Student Registration and Work with State Model Documents, which is one of the structural units of the Teaching Department of ASPU, was established on the basis of the Department of Work with State Model Documents and Students of the Center for Teaching Management and Teaching Technologies based on the structural change approved by the order dated December 29, 2017.

The Departmentnt of Student Registration and Work with State Model Documents, which is one of the structural units of the Teaching Department of ASPU, was established on the basis of the Department of Work with State Model Documents and Students of the Center for Teaching Management and Teaching Technologies based on the structural change approved by the order dated December 29, 2017.

1. On student registration

• Entering information o students and graduates studying at the bachelor’s and master’s levels of higher education at ASPU and its branches in the “Student – graduate “ state electronic information system (SGSEIS) of the State Examination Center of Republic of Azerbaijan and the Diploma Verification System (DVS) of the Ministry of Education of the Republic of Azerbaijan;
• Checking and responding to information about students and graduates of ASPU (as well as ATU graduates) based on citizens’ applications and letters received from individual institutions, as well as requests from ASPU management and structural units of university;
• Taking over personal work documents of students admitted to ASPU from the faculties, placing them appropriately and protecting them during the study period.

1. On work with state model documents

• Obtaining, preparing, protecting state model documents from the Ministry of Education and handing them over to students and graduaes accordingly;
• Personal affairs of graduates, protocol books, ets. transfer of archival documents to the archive of ASPU within the specified period;
• Checking the documents of the persons applying to receive a duplicate diploma, preparing and sending the relevant draft order and draft letter to the Ministry of Education, after receiving the diploma form, preparing and handing it over to the graduate;
• Obtaining academic transcripts of students transferred to another higher education institution from the Ministry of Education, preparing them and giving them to the transferred student or his authorized representative in accordance with the current regulations, or sending them to the higher education institution to which the student is transferred with an appropriate letter;
• Obtaining, preparing and presenting certificates of incomplete education from Ministry of Education based on the applications of former students;
• Consideration of the applications of persons who graduated in previous years, but did not receive a diploma or diploma supplement for various reasons.

1. On preparation of orders

• Drafts of the following student and graduate orders are being prepared in the department:

About admission to ranks of students (audiences) (undergraduate, graduate levels and preparation);

About exclusion from the list of students;

About transferring students;

On reinstatement to the ranks of students;

About issuing a dublicate diploma;

About changing the name, surname and father’s name;

About granting academic leave and returning from academic leave;

Admission to final state certification and master’s thesis defense;

On the awarding of a bachelor’s higher vocational – specialization degree and a diploma on higher education;

On the granting of a master’s higher scientific – specialization degree and a diploma on higher education;

About providing students with “Nurse” and “Sanitary instructor” certificates, etc.